Sentinel Systems

Privacy Policy

Sentinel Systems privacy policy will include information regarding the collection, use and disclosure of any of your information.

By using the service, you agree that it is valid for us to use your information for the benefit of Sentinel Systems, this includes the collection and the using of certain pieces of data in accordance with this privacy policy.

Information Collection

Collecting and processing your data can occur in the following circumstances:

• Logging into our services utilising discord.
• Joining Sentinel Systems or another community that has the Sentinel Systems bot facilitated within it. This information will not be stored if the user is not flagged.
• Creation of a report within the Sentinel Systems services.
• After being reported by another individual through Sentinel Systems.
• Submitting any form of Appeal Request.
• Submission of an Application for the purpose of joining the Sentinel Systems Staff Team.
• Sending an email to any of our organisations contacts.

Certain information we require to collect in order for you to use our services. This can include numerous different things such as:

• Evidence Submitted
• Discord Username
• Discord Identifier
• Punitive Reasonings
• Discord Server Identifiers
• Discord Server Name

A lot of the information that is collected will occur automatically and will not always be collected through the a member of staff.

Use of Information

The information you provide is employed for the following purposes:

• To inquire into reports made by you or against you.
• To facilitate additional communication if extra details on specific situations are required.
• To safeguard the rights of our users, others and the overall property of Sentinel Systems including the entitlements that we and our members have.
• To allow the Management and Senior Staff Team to communicate effectively sensitive information. This is why collecting your Email during application is important.

Here at Sentinel Systems we are required to comply with regulatory requirements, legal obligations and any other standards expected of us so with us employing your data within our services, we ensure that all of your data is processed in a secure and fair manner as we adhere to the highest levels of data protection methods.

Sharing of Information

Your personal information will be collected, however, will only be disclosed to third-party services under circumstances that involve consent from yourself and/or to comply with lawful obligations. We will always push forwards the security of your data and can ensure that none of your personal information is under vulnerability.

Sentinel Systems take the measures necessary to in order to secure your data from disclosure, deletion and/or alteration. We hope that through implementing security measures to assist in defending your data, we maintain your trust with our services.

Security

As stated we have measures that protect your data but never actually expanded on what these were. We carry out the following to ensure the security and protection of your personal information:

• All of your information can only be accessed by personnel that physically require it in order to allow you to utilise our services.
• We may utilise your data in order to set certain things up such as Multi-Factor Authentication, password resets, etc. However, this should be limited as we use discord logins for most of our services.
• We monitor the logging of your data to ensure details of certain things are valid/correct. E.G. Reports made by you or against you, submitted applications, etc.

Your Rights

By law, you have the rights to request your own data at any time. This includes reviewing, transferring, correcting, or even deleting your personal information from our system. If you would be interested in this, please create a ticket within our discord server and someone will be able to assist you. All forms of data requests can take up to 30 days to be processed.

Exceptions to Data Erasure Requests

While we strive to honor all requests for data erasure, please be aware that the Senior Staff and Management Team of Sentinel Systems reserves the right to refuse such requests under certain special circumstances. These circumstances may include, but are not limited to:

• If the data is required for legal obligations or regulatory compliance.
• When the data is necessary to protect the rights, property, or safety of Sentinel Systems, its users, or others.
• If there is an ongoing investigation where the data is relevant or essential.

We will assess each request on a case-by-case basis and provide a clear explanation should we determine that we cannot fulfill your request. All forms of data requests can take up to 30 days to be processed.

Changes to This Policy

It may come to our attention that this privacy policy will need changing at some point or another. Whenever this privacy policy alters, you will know about it through an email and potentially an announcement made by the Sentinel Systems Staff Team. If you have any queries or concerns about any new policies that may arrive, don't hesitate to contact us.

Users will be given a suitable notice to make a decision on their continued use of Sentinel Systems. Should a user wish to no longer use Sentinel Systems they must remove the bot from their Guild.

Contact Us

You may contact us through the following ways:

Our discord server.